Dealership stock management
Every vehicle from appraisal to sale, with costs, photos, status and days in stock in one record.
Stock · Costs · Ageing
The All-In-One Dealership Platform
for Modern South African Vehicle Retailers
Connect stock, customers, leads, deals, tasks, documents and reporting in one dealership operating platform built for South African vehicle retailers.
One Connected Dealership Platform
Vehicle Stock, Acquisition & Appraisal Workflows
Integrated dealership systems Products
Connected Dealership Workflows
CRM, Deals, Inventory & Daily Control
Lead Ownership, Follow-Up & Deal Progress
Appraisals, Trade-Ins & Vehicle Costing
Deal Documents, Tasks & Delivery Readiness
Onboarding, Support & Team Adoption
Role-based onboarding and practical team training
A clear support route for your dealership team
Configurable workflows for single-site and multi-branch dealers
ONE
Connected Operating View
LIVE
Stock, Leads & Deals in Context
SA
Built for South African Dealerships
Built for dealerships selling every make
Dealer Guides & Resources
Dealer Guide
The Modern Dealership Playbook: Driving Gross Profit Across Sales & Service
Built for Every Kind of Dealership
You Run
Independent Dealers. Franchise Rooftops. Multi-Branch Groups.
Whether you run a single independent lot or a multi-branch dealer group, DealershipCore connects your inventory, leads, deals and accounts
into one platform built around how South African dealerships actually operate.
Finance
Connect customer, deal and finance workflows with clear permissions, ownership and an auditable operating trail.
Independent Dealer Groups
Run acquisitions, recon, stock control and branch visibility from one connected operating platform.
Commercial & Heavy Duty Truck Dealers
Manage commercial vehicle stock, customer relationships, quotations, deal progress and service workflows from one connected dealership platform.
Powersports & RV Dealers
Manage seasonal stock, unit details, customer follow-up and service workflows without splitting the operation across disconnected tools.
Unified Workflows Across Every
Dealership Department
DealershipCore unifies inventory merchandising, omnichannel CRM, desking, F&I compliance, service bays, and real-time accounting into a single, high-performance cloud platform.
Inventory Management
Track every vehicle from acquisition to delivery, with real-time stock levels, photos and pricing always up to date.
Omnichannel CRM & Leads
Every enquiry — WhatsApp, web, call or walk-in — lands in one shared inbox with ownership, reminders and response-time tracking built in.
Desking & F&I
Build deals, run finance calculations and get documents signed without leaving the platform, with a full audit trail on every deal.
Parts & Service Billing
Job cards, parts stock and labour billing connected to every vehicle and customer record, from booking to invoice.
Accounting & Financials
Gross profit, floorplan exposure and reconciled accounts, always current — no more end-of-month surprises.
Digital Retailing
Your inventory, synced live to your website, with online deal builders and self-service trade-in valuations.
Multi-Rooftop Analytics
One management grid for every branch — stock, leads, deals and reporting, consolidated across your whole group.
Inventory Management
Track every vehicle from acquisition to delivery, with real-time stock levels, photos and pricing always up to date.
Omnichannel CRM & Leads
Every enquiry — WhatsApp, web, call or walk-in — lands in one shared inbox with ownership, reminders and response-time tracking built in.
Desking & F&I
Build deals, run finance calculations and get documents signed without leaving the platform, with a full audit trail on every deal.
Parts & Service Billing
Job cards, parts stock and labour billing connected to every vehicle and customer record, from booking to invoice.
Accounting & Financials
Gross profit, floorplan exposure and reconciled accounts, always current — no more end-of-month surprises.
Digital Retailing
Your inventory, synced live to your website, with online deal builders and self-service trade-in valuations.
Multi-Rooftop Analytics
One management grid for every branch — stock, leads, deals and reporting, consolidated across your whole group.
One Connected Dealership Operating System
DealershipCore connects every part of your dealership — inventory, leads, desking, service and accounting — into one live platform, so nothing gets tracked twice and nothing falls through the cracks. DealershipCore's AI is embedded natively across the platform, making follow-ups faster, pricing sharper, and day-to-day operations more proactive across every branch.
Omnichannel Lead Capture
Website enquiries and connected messaging channels land in one shared inbox, each with an owner.
Digital Deal Jacket
common dealership documents
Keep the ID, proof of address, finance forms and deal paperwork together with the customer and vehicle.
Automated Follow-Up
Tasks and reminders
Nothing slips through the cracks. Every lead gets a next action, a reminder and an owner.
OWNEDlead ownership
NEXTclear next actions
VISIBLEfollow-up status
Market Intelligence
Keep pricing context, vehicle costs and market observations alongside the stock record.
Lead Ownership
Never lose a hot lead
Assign every enquiry to the right consultant and see its source, stage and next action.
OWNERon every lead
SOURCEalways recorded
STAGEalways tracked
AI Listing Assistant
Draft vehicle descriptions and enhance photos with AI, then review them before anything is published.
Stock Ageing Alerts
Spot slow-moving vehicles early so you can reprice, promote or move them.
Vehicle Records
One record per vehicle with specifications, costs, documents and history.
Explore the Platform
System Architecture
How the DealershipCore Platform Connects Your Dealership
From customer channels to the deal desk, enquiries, customers, vehicles, deals and management reporting share one connected dealership record, with approvals and an audit trail around every deal.
Website
Vehicle Listings
Marketplaces
WhatsApp
Facebook & Instagram
Walk-ins & Referrals
Social Planner
Marketing Campaigns
01
Customer Channels
Unified Inbox
Leads
Sales Pipeline
Customer Records
Follow-up Tasks
02
CRM & Sales
Appraisals & Trade-ins
Vehicle Stock
AI Photographer
Pricing & Costs
03
Vehicle & Stock
Approvals & Handover
Deals
Finance & Documents
Deal Approvals
Payments
Bank F&I Providers
QuickBooks Accounting
04
Deals & Delivery
Audit & Control
Reports
Team Performance
Branches
Staff Roles & Access
POPIA & NCA Audit Trail
Integrations
05
Management & Control
Greyed items connect only where an approved provider integration is configured for your dealership.
DealershipCore Workflow Intelligence
DealershipCore uses AI and automation to surface what needs attention across stock, enquiries, appraisals, deals and day-to-day dealership operations. The goal is simple: less repetitive admin, clearer ownership and better visibility of the next action.
Stock, CRM, appraisals, deal stages, documents, tasks and management exceptions stay connected to the same operating record so teams can move work forward without losing context between systems.
Vehicle Valuation & Acquisition
AI-Assisted Vehicle Valuation & Acquisition
- Vehicle condition and valuation inputs before approval
- Pricing, costing and approval context in one workflow
APPRAISAL
Inputs, costs and decision context
CONNECTED
From appraisal to approved stock
Lead Routing & Follow-up
Turn More Enquiries Into Clear Next Actions
- Route new enquiries to the right owner
- Track response time, follow-up and next action in one CRM
Shared lead view
across the dealership team
Dealership CRM & Lead Management
Capture and Work Every Buyer Enquiry
- Capture website, marketplace and direct enquiries
- Keep vehicle interest and customer history together
- Give every enquiry an owner and next action
One customer record
for conversations, tasks and deal context
Customer Data Controls
Keep Customer and Deal Data Controlled
- Help teams keep customer and deal information organised around the right record
- Keep sensitive customer information within controlled dealership workflows
- Use document capture where it supports dealership administration
CONTROLLED
Customer and deal records
CONNECTED
Documents and workflow context
Digital Deal Jacket & E-Sign
Move Deals Forward With Clear Stages
- Keep required deal documents attached to the right customer and vehicle
- Track ownership, next actions and deal-stage progress
- Surface missing actions before they delay the deal
- Keep a visible audit trail of ownership and progress
VISIBLE
Deal stages and outstanding actions
ONBOARDED
Documents, tasks and delivery readiness
Workshop, Parts & Service
Workshop, Parts & Service Workflow
- Track bookings, job cards and parts & Keep bookings, job cards and parts activity connected
- See work waiting for attention
- Keep service history with the customer and vehicle
TRACKED
See work waiting for attention
Transparent
Give managers clearer operational visibility
Trade-In & VIN Appraisal
Know the Vehicle Before You Buy It
- Capture vehicle details, appraisal inputs and acquisition context
- Keep purchase, recon and stock-readiness decisions connected
- Build a clearer path from appraisal to approved stock
VIN
Vehicle identity and appraisal context
COST
Acquisition and preparation visibility
![DealershipCore Technologies Image]()
Workshop, Parts & ServiceWorkshop, Parts & Service Workflow
- Track bookings, job cards and parts & Keep bookings, job cards and parts activity connected
- See work waiting for attention
- Keep service history with the customer and vehicle
TRACKEDSee work waiting for attentionTransparentGive managers clearer operational visibility
One Dealership Platform. Fewer Disconnected Workflows.
Core dealership workflows are designed to work from the same connected operating platform.
Configure the platform around the modules and workflows your dealership needs.
Everything Your Dealership Runs On, in One Platform
Stock, enquiries, appraisals, deals, social posting and reporting work from one connected record, so your team learns one system instead of six.
All-in-one inbox
Website enquiries and connected messaging channels land in one team inbox, each with an owner.
Inbox · Ownership
Scheduled social poster
Plan vehicle posts on one calendar and publish them through your connected Facebook and Instagram pages.
Calendar · Scheduling
Leads and sales pipeline
Give every enquiry a stage, a salesperson and a next action so nothing goes cold.
Leads · Follow-ups
Appraisals and trade-ins
Capture condition and value, approve the buy, then turn the vehicle into stock without re-typing.
Appraise · Approve · Stock
Deals, finance and documents
Structure the deal, track finance and approvals, and keep every document with the customer and vehicle.
Deal desk · Documents
Customer records
One history per customer: enquiries, vehicles, deals and consent, ready when they call back.
History · Consent
Reports and team performance
See stock ageing, lead response and team activity as it happens instead of waiting for month-end.
Reports · Visibility
DealershipCore Workflows Connected Across the Dealership
Keep appraisal, costing, preparation and stock readiness visible from one vehicle record.
Dealer Principal
Appraisal, costing, preparation and stock readiness
Give every enquiry an owner, conversation history and a clear next action.
CRM & Leads
Enquiry ownership, follow-up and pipeline
Keep deal stages, required documents, ownership and delivery readiness visible in one workflow.
Deals & Documents
Deal stages, documents and delivery readiness
Connect service bookings, job cards, parts activity and customer updates around the same vehicle.
Workshop & Parts
Bookings, job cards, parts and customer updates
Surface stock, lead, deal and task exceptions while there is still time for managers to act.
Management Reporting
Stock, lead, deal and task visibility
- Keep appraisal, costing, preparation and stock readiness visible from one vehicle record.Dealer PrincipalAppraisal, costing, preparation and stock readiness
- Give every enquiry an owner, conversation history and a clear next action.CRM & LeadsEnquiry ownership, follow-up and pipeline
- Keep deal stages, required documents, ownership and delivery readiness visible in one workflow.Deals & DocumentsDeal stages, documents and delivery readiness
- Connect service bookings, job cards, parts activity and customer updates around the same vehicle.Workshop & PartsBookings, job cards, parts and customer updates
- Surface stock, lead, deal and task exceptions while there is still time for managers to act.Management ReportingStock, lead, deal and task visibility
Dealer Resources: Practical Guides for Modern Vehicle Retail
Featured
Dealership Operating Guide: Where Visibility Is Usually Lost
Practical guidance for dealership owners and managers who want clearer stock, sales and operational visibility.
South African Auto Retail Trends: Stock, Margin & Digital Retailing
What South African dealerships should watch across stock ageing, margins, lead response and digital retail.
Dealership Tech Stack Efficiency: Consolidating Vendors into One Platform
A practical look at reducing software sprawl and improving dealership operating visibility.
Workshop & Parts Operations Guide
A practical guide to workshop throughput, parts visibility, customer communication and work-in-progress control.
Monthly plans
Start with the control you need now.
Core starts with the operating essentials at R4,799/month, Master expands into the fuller dealership stack at R7,499/month, and Group starts from R12,999/month for multi-branch operations.
Independent and growing single-site dealerships
Core
A complete dealership operating foundation for stock, CRM, leads, tasks, appraisals, documents and daily control.
R4,799/ month excl. VAT
1 dealership / 1 branch
- Command Centre and dealer CRM
- Vehicle stock and appraisals
- Leads, pipeline and Customer 360
- Tasks, appointments and documents
- Basic deal desk and reports
Serious full-stack dealerships
Master
Add advanced deal workflows, workshop, automations, unified communications, intelligence and growth tools.
R7,499/ month excl. VAT
Up to ~25 users
- Everything in Core
- Advanced Deal Desk
- Workshop and parts workflows
- Automations and unified communications
- Advanced analytics and AI allowance
Dealer groups and multi-site operations
Group
Centralise branch control, stock visibility, reporting, permissions and higher-volume workflows across the group.
From R12,999/ month excl. VAT
Multi-branch scope
- Everything in Master
- Multi-branch management
- Group and regional permissions
- Cross-branch stock visibility
- Consolidated reporting and API scoping
Large or complex automotive organisations
Enterprise
A tailored implementation for complex groups, specialist integrations, governance and service requirements.
Custom
Custom implementation scope
- Custom architecture and migration
- Advanced integration scoping
- Governance and SLA options
- Dedicated onboarding plan
- Custom reporting and support
Prices exclude VAT. Provider-dependent services—including WhatsApp messaging, marketplace feeds, vehicle data, payments and finance integrations—are only included when confirmed in writing; provider fees may apply separately.
Plan comparison
Compare the operating depth in each plan.
Migration scope depends on source-data quality and volume.
| Capability | Core | Master | Group | Enterprise |
|---|---|---|---|---|
| Dealerships / branches | 1 / 1 | 1 / 1 | Multi-branch | Custom |
| Standard users | Up to 10 | Up to ~25 | Scoped by group | Scoped |
| Command Centre | Included | Advanced | Group-wide | Custom |
| Inventory & vehicle profiles | Included | Included | Group-wide | Custom |
| Customer 360 & dealership CRM | Included | Advanced | Group-wide | Custom |
| Leads, pipeline & follow-up | Included | Advanced | Advanced | Custom |
| Tasks & appointments | Included | Included | Included | Custom |
| Appraisals & trade-ins | Included | Advanced | Advanced | Custom |
| Deal desk | Basic | Advanced | Advanced | Custom |
| Documents | Included | Advanced | Advanced | Custom |
| Reports & insights | Basic | Advanced | Consolidated | Custom |
| Workshop & parts | — | Included | Included | Scoped |
| Unified communications* | — | Included / scoped | Included / scoped | Scoped |
| Automations | Basic | Advanced | Advanced group rules | Custom |
| AI / Intelligence allowance* | — | Included allowance | Higher allowance | Scoped |
| Master dealership website* | Add-on | Available | Available | Custom |
| API & integrations* | Scoped | Advanced scope | Included scope | Custom |
| Priority onboarding / SLA | Standard | Priority | Priority | Custom |
Frequently Asked Questions About DealershipCore
DealershipCore is a dealership management system (DMS) with built-in customer relationship management (CRM) for vehicle dealerships. It connects vehicle stock, customer enquiries, follow-up, appraisals, deals, documents, tasks and reporting in one operating platform.
DealershipCore helps dealerships see where stock, leads and deals need attention. Clearer stock ageing, lead ownership, follow-up and deal visibility can help teams reduce missed opportunities and make faster operating decisions without promising a guaranteed financial outcome.
Inventory, customer records and deal activity share the same dealership workflow so vehicles, enquiries, customers, appraisals and deals stay connected. Accounting connectivity depends on the modules and approved integrations configured for the dealership during onboarding.
Yes. Branch teams can work within their own roles and operating views while group management receives consolidated visibility across stock, leads, deals, users and reporting according to configured permissions.
Yes. DealershipCore is designed as a cloud-based dealership platform so authorised staff can work from the same operational record across supported devices and locations.
DealershipCore supports single-site and multi-branch dealerships with role-aware access, branch ownership, shared stock visibility and group-level reporting.
DealershipCore is designed for independent dealerships, used-car dealerships, new-car dealerships, dealer groups, commercial vehicle operations and other automotive retail businesses.
DealershipCore supports a growing set of integrations and connected workflows. Available connections depend on the dealership’s existing providers and requirements, so integration scope is confirmed during onboarding rather than claiming unsupported certified OEM interfaces.
Ready for a Clearer View of Your Dealership?
Our team is ready to show you how the DealershipCore Platform
prevents discrepancies from affecting gross margins you depend on.
